Why it’s Important to Backup your Data

When computers stop functioning, we often receive phone calls from desperate people looking for assistance. Before we even begin the troubleshooting process, we ask them whether they had been performing regular Data Backup. More often than not, the answer we receive is a resounding “No”, followed by the question “What is Backup”? We then proceed to educate them in what Data Backup is and why it’s important and explain the cases in which keeping a backup can save the day. In today’s digital age, everyone who owns an electronic device, should be aware that these can fail without warning, leaving the user deprived of their precious information. Tablets and Phones might present less of a problem because they are often automatically configured for some form of Data Backup. Unfortunately this is often not the case for computers (Desktop and Laptops).

In today’s digital age, everyone who owns an electronic device, should be aware that these can fail without warning. It’s just a matter of when.

Failing Hard Disk Drives are the most common reason why Computers suddenly stop working. Hard Disk Drives are mechanical devices, as opposed to most other components inside a computer. Since Hard Disk Drives operate at extreme stress, they will eventually experience the normal wear and tear caused by age or some forms of mechanical breakdowns. If you are mainly relying on your computer(s) for your business, hard disk failure can definitely jeopardize your business’ operations. Other common reasons why Computers might stop functioning are related to Motherboard failures. This is the main board where all the components inside a computer connect to. In either cases, gaining access back to your data requires the intervention of a knowledgeable technician. By performing Data Backup regularly, you can use it to get your Data back sooner, while your computer is being repaired. In cases in which the Hard Disk Drive experiences a total failure, having a backup of your data is necessary to recover your precious information.

When the Hard Disk Drive experiences a total failure, having a backup of your data might be necessary to recover your precious information.

How to Backup your Data

Paid Backup SolutionThe easiest form of Data Backup is to manually copy data to an external Hard Disk Drive, or an old USB Flash Drive you may have lying around. However, this method can often lead to missed backups. After a while you will begin forgetting to perform your manual backups, which will soon followed by performing no Backup at all. To avoid this outcome, an automated backup routine should be implemented. A paid service like Carbonite will automatically keep an up-to-date copy of your data, off site for a fee.

Carbonite’s configuration process is extremely easy and mostly automated. It also features easy wizards, which help you in the selection of additional files or folders you might want to include into your Automated Backup Routine. Pro users can take advantage of their Advanced Setup Options, which allows for more flexibility in the selection of files and folders.

As with all major online backup services, Carbonite offers a 15 day free trial, too. That way you can experience how the software performs on your machine without any risk. All you need to provide them with is your Email address and a password.

Carbonite allows you to automatically backup your data to an off site location

Free Backup Solution

If you would like to avoid paying, the next best thing is to setup the free version of SyncBack. This is a Backup Software (and synchronization program, if you would like to use it as such) that you can use to automatically backup your data to an external medium, such as a Hard Disk Drive or a USB Flash Drive. Syncback comes with an easy to use wizard too, which will guide you in configuring your first automated backup routine.

Syncback allows you to backup your data locally to a different medium

In the freeware version of SyncBack, you get one of two options to choose from: backup or synchronization. Which one you choose is entirely up to you. With the backup option, files are copied from one location to another at a given interval you schedule. With the synchronization option, the second you make a change within a folder that SyncBack is monitoring, the program will automatically perform the same operation on a target folder you specify. This includes adding files, deleting files and files with change contents.


Best Backup Solution

The best Data Backup Strategy would consist in a combination of the two solutions above, because using two different software solutions gives you added redundancy. You automatically backup your data to an External Hard Disk Drive using Syncback, and make use of Carbonite as an offsite backup solution. The backup to the external Hard Disk Drive allows you to retain quick access to your files (fast backups and fast restores), while the offsite backup solution protects you in cases of natural disasters or if your computer is ever stolen or lost. Additionally, off site Backup gives you the added value of being able to access your files from anywhere in the world, which would help you immensely if you ever were to suddenly lose access to your computer.

If you need help with setting up your Automated Backup Routine and your Office is located in our service area, we would be happy to pay you a visit to assess your Data Backup needs and determine the best Backup strategy for your specific case. Although the setup mentioned here should be good for most users, we recognize that businesses have different needs. We would also gladly answer any questions you may have about Data Backup and how it can help you safeguard your precious data. Feel free to reach out, even if only to have some points clarified.